Community Health Worker Assessment and Improvement Matrix (CHW AIM)
Updated Program Functionality
Matrix for Optimizing Community
Health Programs
Contributing Authors:
Community Health Impact Coalition: Madeleine Ballard, Matthew Bonds (PIVOT), Jodi-Ann Burey (Village
Reach), Jennifer Foth (Living Goods), Kevin Fiori (Integrate), Isaac Holeman (Medic Mobile), Ari Johnson (Muso),
Serah Malaba (Living Goods), Daniel Palazuelos (PIH), Mallika Raghavan (Last Mile Health), Ash Rogers (Lwala),
and Ryan Schwarz (Possible)
Initiatives Inc.: Rebecca Furth and Joyce Lyons (CHW Central)
UNICEF: Hannah Sarah F. Dini and Jérôme Pfamann Zambruni
USAID: Troy Jacobs and Nazo Kureshy
This toolkit builds on the original work (“Community Health Worker Assessment and Improvement Matrix (CHW AIM): A Toolkit for Improving CHW Programs
and Services”) prepared by Initiatives Inc. and University Research Co., LLC (URC) for review by the United States Agency for International Development
(USAID). It was authored by Lauren Crigler, Initiatives Inc. Kathleen Hill, University Research Co., LLC, Rebecca Furth, Initiatives Inc., and Donna Bjerregaard,
Initiatives Inc. CHW AIM was originally developed under the USAID Health Care Improvement Project, made possible by the generous support of the American
people.
Design: Sonder Design
Released: December 2018
1
Background and Opportunity
As the global community aims to fulfill its commitments to the UN Sustainable Development
Goals, and the achievement of universal health coverage, dozens of countries have committed to
the expansion of community health workers (CHWs) as the front line of their healthcare systems
[1, 2]. !Robust research demonstrates CHWs improve access to care, reduce maternal, newborn,
and child mortality, improve clinical outcomes for chronic diseases, and prevent disease
outbreaks [3].
But there remains an important opportunity to improve the status quo approach to
implementing national-scale CHW programs. While ample, high-quality evidence exists that
small-scale CHW programs can reduce morbidity and mortality [4], three studies of CHW scale-up
conducted in Burkina Faso, Ethiopia, and Malawi in 2016 documented limited access, quality, and
mortality impact [5-7]. The impact of these programs, and those of the dozens of other countries
currently revamping their own national CHW programs, could be optimized if the most recent
evidence and global best practices were incorporated into design and implementation [8-11].
To support the operationalization of quality CHW program design and implementation, USAID,
UNICEF, the Community Health Impact Coalition, and Initiatives Inc. have updated and adapted
the Community Health Worker Assessment and Improvement Matrix (CHW AIM) Program
Functionality Matrix [12]. This tool can be used to identify design and implementation gaps in
both small- and national-scale CHW programs, and close gaps in policy and practice.
2
CHW AIM
The USAID Health Care Improvement (HCI) Project developed the
CHW AIM Toolkit in 2011 to help organizations assess community
health program functionality and improve program performance.
Built around a core of 15 components, the original CHW AIM
toolkit was framed around two key resources: a Program
Functionality Matrix to assess the eectiveness of a CHW
program’s design and a Service Intervention Matrix to determine
how CHW service delivery aligns with program and national
guidelines [13]. A Facilitator’s Guide was also included to support
utilization of the toolkit by practitioners.
Since 2011, investment in CHW-led health delivery has continued
to grow and the body of evidence related to CHW eectiveness
has also expanded considerably. Therefore, this update of the
CHW AIM Functionality Matrix was undertaken to incorporate
current evidence on CHW program eicacy and eectiveness
[14-19], the latest syntheses of practitioner expertise [20-22], and
to improve the usability of the tool. This updated version of the
CHW AIM Functionality Matrix is intended to complement the 2018
WHO guideline on health policy and system support to optimize
community-based health worker programmes and integrate with
existing domain-specific tools for optimizing CHW programs (e.g.
UNICEF/MSH’s Community Health Planning and Costing Tool).
[23, 24, 25] As with the original AIM tool, this updated version is
intended to capacitate the processes of programmatic design,
planning, assessment, and improvement, for stakeholders ranging
from local NGOs, to national policymakers and planners, to global
stakeholders (Figure 1).
Users
National
Ministries of
Health
International
Organizations
Local NGOs
sta
Figure 1: adapted from CHW AIM, 2013 edition [13]
3
Uses
Survey
Compare CHW
services provided
by the national
goverment and
NGOs to identify
gaps and needs.
Survey multiple
programs across
countries
Planning
and review
Inform and review
CHW program
design
Assessment
Assess a CHW
program in its
entirety, within a
district or region
and/or over time
Improvement
Guide action
planning and
improvement
Capacity
Building
Orient program
to the issues
and elements they
need to consider
in planning,
managing and
assesing a CHW
program
Methods
In 2018, USAID, UNICEF, the Community Health Impact Coalition, and Initiatives Inc. undertook a review and
updating process of the CHW AIM Tool. This process entailed updating the CHW AIM Program Functionality Matrix,
however, did not include revisions to the original CHW AIM Intervention Matrices or Facilitator’s Guide which can
be found at http://www.who.int/workforcealliance/knowledge/toolkit/54/en/.
Prior to updating the Program Functionality Matrix, a systematic search for other tools intended to aid
policymakers and/or practitioners in community health worker program and policy design and implementation
was carried out; see Appendix I for search strategy and databases searched. Over 200 documents were close-read
for inclusion. Relevant tools identified were linked in the appropriate sections of the revised Functionality Matrix.
To enhance the usability of the tool, eorts to streamline the program components reduced the previous fi"een
components to ten (see next page). To update the criteria for each of the components, the latest reviews on CHW
program eicacy and eectiveness [14-17] and syntheses of practitioner expertise [20] were consulted, and
revisions were vetted across multiple stakeholders for accuracy and usability (including funders, program
implementers who applied previous versions of the toolkit, and policymakers).
4
CHW AIM 2018: Revised Programmatic Components
1. Role and Recruitment: How the community, CHW, and health system design and
achieve clarity on the CHW role and from where the CHW is identified and selected.
2. Training: How pre-service training is provided to the CHW to prepare for his/her role and
ensure s/he has the necessary skills to provide safe and quality care; and, how ongoing
training is provided to reinforce initial training, teach CHWs new skills, and to help ensure
quality.
3. Accreditation: How health knowledge and competencies are assessed and certified
prior to practicing and recertified at regular intervals while practicing.
4. Equipment and Supplies: How the requisite equipment and supplies are made
available when needed to deliver expected services.
5. Supervision: How supportive supervision is carried out such that regular skill
development, problem solving, performance review, and data auditing are provided.
6. Incentives: How a balanced incentive package reflecting job expectations, including
financial compensation in the form of a salary, and non-financial incentives, is provided.
7. Community Involvement: How a community supports the creation and maintenance of
the CHW program.
8. Opportunity for Advancement: How CHWs are provided career pathways.
9. Data: How community-level data flow to the health system and back to the community
and how they are used for quality improvement.
10. Linkages to the National Health System: The extent to which the Ministry of Health
has policies in place that integrate and include CHWs in health system planning and
budgeting and provides logistical support to sustain district, regional and/or national
CHW programs.
5
Program Functionality Matrix Process
To utilize the CHW AIM tool in assessing CHW programs, a detailed facilitation process has been described
previously [13]. We here provide a summary of the process and recommend implementers and policymakers
utilizing the CHW AIM tool consult the full facilitator’s guide for further detail (http://www.who.int/
workforcealliance/knowledge/toolkit/54/en/).
Facilitation: Although participatory in nature, the process should be led by a trained facilitator.
Participants: The assessment is typically carried out during a workshop with multiple stakeholders
knowledgeable about how the program is managed or supported and the regions within which it functions.
Participants are encouraged to include field managers, district managers, national-level community health
policymakers, CHWs, CHW supervisors, and community members/patients.
Approach: The assessment approach allows host governments to quickly and eiciently map and assess
programs using a rating scale based on best practices. Ideally, the process encourages discussions on actual
versus intended implementation of community-based programs (i.e. fidelity).
Limitations: The methodology relies on secondary evidence and self-reports for assessment and so can only
provide an indication of the program’s potential based on current best evidence and practitioner expertise. It is
not an outcome assessment.
Scoring of Programmatic Components
Each of the 10 components in the CHW Program Functionality Matrix is subdivided into four levels of functionality,
ranging from non-functional (level 1) to highly functional as defined by suggested best practices (level 4).
Stakeholders should identify where their programs fall within that range.
1 Non functional 2 Partially Functional 3 Functional 4 Highly Functional
X
6
1
Role & Recruitment
How the community, CHW, and health system design and achieve clarity on the CHW role and from where the
CHW is identified and selected.
7
No formal CHW role is defined or
documented (no policies in place).
Attitudes, expertise, and availability
deemed essential for the job are not
clearly delineated prior to recruitment.
CHW not from community.
The community plays no role in
recruitment.
1 Non functional
CHW and community do not always
agree on role/ expectations.
Attitudes, expertise, and availability
deemed essential for the job are not
clearly delineated prior to
recruitment.
CHW is recruited from community.
The community is involved in
screening of candidates.
2 Partially Functional
CHW:population ratio reflects CHW role
expectation, population density,
geographic constraints, and travel
requirements.
CHW role is clearly defined and
documented. General agreement on
role among CHW, community, and
health system.
Attitudes, expertise, and availability
deemed essential for the job are clearly
delineated prior to recruitment and
linked to specific interview questions.
CHW is recruited from the community
and the community is consulted on the
final selection, or if due to special
circumstances the CHW must be
recruited from outside the community,
the community is consulted on the final
selection.
3 Functional
CHW role is clearly defined and
documented. Agreement on role among
CHW, community, and health system.
CHW:population ratio reflects CHW role
expectation, population density,
geographic constraints, and travel
requirements.
Recruitment methods and selection
criteria designed to maximize women’s
participation in the workforce and
overcome gender inequities.
CHW is recruited from community with
community participation, or if due to
special circumstance the CHW is
recruited from outside the community,
the community participates in and
agrees with the recruitment process and
is consulted on the final selection.
Attitudes, expertise, and availability
deemed essential for the job are clearly
delineated prior to recruitment and
linked to specific interview questions/
competency demonstrations (e.g.
literacy test).
Role of CHWs includes proactively
searching for patients door-to-door, care
for patients in their homes, and provide
training to families on how to identify
danger signs.
Train-then-select: recruit more CHWs to
the first module of pre-service training
than are ultimately needed and select
the best performer from each
community to continue training and
ultimately serve as that community’s
CHW.
4 Highly Functional
2
Training
How pre-service training is provided to the CHW to prepare for his/her role and ensure s/he has the necessary skills to provide safe and quality care;
and, how ongoing training is provided to reinforce initial training, teach CHWs new skills, and to help ensure quality.
8
No or minimal initial training is
provided.
Minimal initial training is provided (e.g.,
one workshop) that is not based on
global guidelines.
No participation from community or
government health service during initial
training.
No ongoing training is provided.
Some coaching is provided in
occasional, ad hoc visits by supervisors.
1 Non functional
Initial training is provided to all
CHWs within six months of
recruitment, but training does not
meet global guidelines.
No participation from community or
government health service during
initial training.
No ongoing training is provided.
Refresher training is provided but is
irregular or occurs less frequently
than every 12 months.
Partner organizations/NGOs provide
ad hoc workshops on specific
vertical health topics. These are not
integrated into the national plan.
2 Partially Functional
Initial training meeting global
guidelines is provided to all CHWs
within six months of recruitment.
Little participation from community or
government health service during initial
training.
Refresher training is provided for all
CHWs at least annually.
Any workshops on vertical health topics
are integrated into the national plan for
ongoing training.
3 Functional
Initial training meeting global guidelines
is provided to all CHWs within six months
of recruitment.
CHW training includes practicum time in
government health facilities and in the
community.
Continuous capacity development (e.g.
fortnightly or quarterly through
mentorship or on-the-job training) is
provided to reinforce initial training,
teach CHWs new skills, and to help
ensure quality.
4 Highly Functional
3
Accreditation
How health knowledge and competencies are assessed and certified prior to practicing and recertified at regular intervals
while practicing.
9
Health knowledge and competencies
are not tested prior to practicing.
1 Non functional
CHWs do pre-/post-tests but no
minimum standard of achievement
has been set.
2 Partially Functional
Health knowledge and competencies
are tested and CHWs must meet a
minimum standard prior to practicing
Provisions for CHWs to re-test are in
place.
3 Functional
Health knowledge and competencies are
tested and CHWs must meet a minimum
standard prior to practicing.
Provisions for CHWs to re-test are in
place in the case of failure.
CHWs are accredited by a national body
based on clear documented standards.
4 Highly Functional
4
Equipment and Supplies
How the requisite equipment and supplies are made available to CHWs when needed to deliver expected services.
10
No or incomplete equipment, supplies,
and job aids provided.
No regular process for ordering
supplies exists; CHWs order when they
run out.
1 Non functional
Equipment, supplies, and job aids
are provided, though stockouts of
essential supplies occur regularly
and last more than one month.
Supplies are ordered on a regular
basis, though procurement can be
irregular.
2 Partially Functional
Equipment, supplies, and job aids are
provided. Stockouts are rare.
Supplies are ordered and available for
resupply on a regular basis.
Supplies are checked or updated
regularly to verify expiration dates,
quality, and inventory.
3 Functional
All necessary supplies, including job aids,
are available with no substantial
stockout periods.
Supplies are ordered and available for
resupply on a regular basis and buer
stock is available. At all levels, a standard
tool is used for supply forecasting (e.g.
UNICEF/MSH’s Community Health
Planning and Costing Tool) [23].
Supplies are checked and updated
regularly to verify expiration dates,
quality, and inventory.
CHW inventory is monitored, whether
through manual or digital systems.
4 Highly Functional
out such that regular skill development, problem solving, performance review, and data
5
Supervision
How supportive supervision is carried
auditing are provided.
11
No supervision or regular evaluation
occurs outside of occasional visits to
CHWs by nurses or supervisors when
possible (once a year or less
frequently).
1 Non functional
Supervision visits or group meetings
at the health facility occur between
2 and 3 times per year for data
collection.
Supervisors are not assigned to
CHWs or communities or are
unknown to CHWs and
communities.
Supervisors are not trained.
No individual performance support
is oered (e.g. problem-solving,
coaching).
2 Partially Functional
A dedicated supervisor conducts
supervision visits at least every 3
months that include reviewing reports
and providing problem- solving support
to the CHW.
Supervisors are trained and have basic
supervision tools (checklists) to aid
them.
The supervisor provides summary
statistics of CHW performance to CHW
to identify areas for improved service
delivery.
The supervisor does not consistently
meet with the community and does not
make home visits with the CHW or
provide on-the-job skill building.
3 Functional
A dedicated supervisor conducts
monthly supervision visits that include
reviewing reports and providing
problem- solving support to the CHW.
Supervisors are trained, have the
technical skills to do service delivery
observations, and have basic supervision
tools checklists to aid them.
The supervisor provides summary
statistics of CHW performance (e.g.
number of home visits, number of
protocol errors) to CHW to identify areas
for improved service delivery.
The supervisor directly observes CHW
practice with patients and provides
targeted feedback a"er patient
encounter on areas for continued
improvement.
The supervisor audits data/assesses
patient experience (without the CHW
present).
Program directors have considered how
else supervisors can serve CHWs and the
community (e.g., restocking supplies,
referral support, higher level care, etc.)
and have implemented services as
applicable.
4 Highly Functional
6
Incentives
How a balanced incentive package reflecting job expectations, including financial compensation in the form of a salary and
non-financial incentives, is provided.
12
No financial or non- financial incentives
are provided.
Recognition from community is
considered a reward and the CHW is
sometimes given small tokens.
1 Non functional
Some limited financial incentives
are provided—such as transport to
training, stipends below minimum
wage—but there is no salary or
bonus. Or the majority of salary
payments are not paid on time.
Some non-financial incentives are
oered.
2 Partially Functional
Full-time CHWs are compensated
financially at a competitive rate relative
to the respective market (at least
minimum wage, if not more
competitive). Salaries are paid on time
the vast majority of the time.
Incentives are balanced, with both
financial and non-financial incentives
provided, commensurate with
expectations of CHW role (e.g., number
and duration of visits to patients,
workload, and services provided).
The possibility for negative unintended
consequences has been examined prior
to integrating performance incentives
for specific tasks. They have been put in
place only if the possibility that CHWs
devote less attention to non-
incentivized tasks can be prevented.
3 Functional
Full-time CHWs are compensated
financially at a competitive rate relative
to the respective market (at least
minimum wage, if not more
competitive), and salaries are
consistently paid on-time.
Incentives are balanced, with both
financial and non-financial incentives
provided, and are commensurate with
expectations of CHW role, role (e.g.,
number and duration of visits to
patients, workload, and services
provided).
The possibility for negative unintended
consequences has been examined prior
to integrating performance incentives for
specific tasks. They have been put in
place only if the possibility that CHWs
devote less attention to non-incentivized
tasks can be prevented.
Health workers receive employee
benefits (e.g. housing, vacation etc.).
4 Highly Functional
7
Community Involvement
How a community supports the creation and maintenance of the CHW program.
13
Community plays no role in ongoing
support to CHWs.
1 Non functional
Community is sometimes involved
(campaigns, education) with the
CHW and some people in the
community recognize the CHW as a
resource.
Community is only represented by
“elites” and leaves out key
demographic groups (i.e. women,
minorities, youth, people with
disabilities, etc.).
2 Partially Functional
Community plays significant role in
supporting the CHW (i.e. discusses role
or objectives, provides regular
feedback).
CHW is widely recognized and
appreciated by the community for
providing service to the community.
CHW engages existing community
structures (e.g. health committees,
community meetings).
Community has little or no interaction
with CHW supervisor.
Community is not engaged in planning
CHW programs or evaluating the health
system.
3 Functional
Community plays significant role in
supporting the CHW (i.e. discusses role
or objectives, provides regular feedback)
and helps to establish the CHW as a
leader in community.
CHW is widely recognized and
appreciated for providing service to
community.
Community leaders have ongoing
dialogue with CHW regarding health
issues using data gathered by the CHW.
CHW engages existing multisectoral
community structures (e.g. health
committees, community meetings).
Community interacts with supervisor
during visits to provide feedback and
solve problems.
A broad cross-section of the community
plays a role in planning the CHW
program and providing feedback to the
health system.
4 Highly Functional
8
Opportunity for Advancement
How CHWs are provided career pathways.
14
No opportunities for advancement
oered.
1 Non functional
Advancement opportunities are
sometimes oered to CHWs who
have been in the program for a
specific length of time.
Advancement is not related to
performance or achievement.
2 Partially Functional
Advancement is sometimes oered to
CHWs who have been in the program for
a specific length of time.
Limited training opportunities are
oered to CHWs to learn new skills to
advance roles.
Advancement is intended to reward
good performance or achievement,
although evaluation is not always
consistent, clear or transparent.
3 Functional
Advancement is oered to CHWs who
perform well and who express an interest
in advancement if the opportunity exists.
Training opportunities are oered to
CHWs to learn new skills to advance their
roles and CHWs are aware of them.
Advancement is intended to reward good
performance or achievement and is
based on a fair evaluation; conversely,
mechanisms are in place for the release
of a poorly performing CHW from their
duties.
4 Highly Functional
9
Data
How community-level data flow to the health system and back to the community and how they are
used for quality improvement
15
No defined process for documentation
or information management is in place.
Information is sometimes collected
from CHWs (e.g. annually).
1 Non functional
Some CHWs document their visits in
notebooks which they take with
them to the facility for review, but a
standardized record format does not
exist.
CHWs do not have discussions with
supervisors regarding data
collected.
CHWs/communities do not receive
analyzed data and no eort to use
data in problem solving in the
community is made.
2 Partially Functional
CHWs document their visits and provide
data in a standardized format.
Supervisors monitor quality of data,
discuss them with CHWs, and provide.
Data is reported to public-sector
monitoring and evaluation systems.
CHWs/communities work with
supervisor to use data in problem
solving at the community level.
3 Functional
CHWs document their visits consistently
in a standardized format.
Supervisors monitor quality of data,
discuss data with CHWs, and provide
help when needed.
Data is reported to public-sector
monitoring and evaluation systems.
CHWs/communities work with supervisor
to use data in problem solving at the
community level.
Supervisors use data to provide feedback
on CHW performance and inform
programmatic improvement.
Digital technologies are employed to
make data systems more eicient,
useable, or scalable and/or leverage data
to improve the quality, speed, or equity
of services.
4 Highly Functional
10
Linkages to Health System
The extent to which the Ministry of Health has policies in place that integrate and include CHWs in health system planning
and budgeting and provides logistical support to sustain CHW programs at district, regional and national levels.
16
Links to health system are weak or non-
existent; CHW program works in
isolation from health system.
No referral system in place.
User fees.
1 Non functional
CHWs are recognized as helpful in
communities but their role is not
formalized within the health sector.
CHWs that exist are fully supported
by external funding.
CHW and community know where
referral facility is but have no formal
referral process, logistics, or forms.
Minimal user fees for commodities
only.
2 Partially Functional
CHWs are recognized as part of the
formal health system (policies are in
place that define their roles, tasks,
relationship to health system).
The national health budget has
appropriate provisions for CHWs (e.g.
salary, equipment, supervision, etc).
CHW and community know where
referral facility is and typically have the
means to transport patients.
Patient is referred with a form and
informally tracked by CHW (checking in
with family, follow-up visit), but
information does not flow back to CHW
from referral site.
User fees for service provision are not
charged.
3 Functional
CHWs are recognized as part of the
formal health system (policies are in
place that define their roles, tasks,
relationship to health system).
The national health budget has
appropriate provisions for CHWs (e.g.
salary, equipment, supervision, etc).
Health system accompanies CHW
deployment with investments to
increase the capacity, accessibility, and
quality of the primary care facilities and
providers to which CHWs link.
CHWs always have means for transport
and have a functional logistics plan for
emergencies (transport, funds).
Patient is referred with a standardized
form and information flows back to CHW
with a returned referral form.
Point-of-care user fees are not charged
for services or for care commodities.
There is multisectoral engagement (e.g.
Ministry of Finance, Ministry of Public
Service, Ministry of Education, civil
society) in the design, implementation
and management of the CHW program.
4 Highly Functional
Score overview
1. Non
Functional
2. Partially
Functional
3. Functional
4. Highly
Functional
1. Role & Recruitment
2. Training
3. Accreditation
4. Equipment & Supplies
5. Supervision
6. Incentives
7. Community Involvement
8. Opportunity for
Advancement
9. Data
10. Linkages to the
National Health System
17
APPENDIX
Search strategy
Pubmed:
((("Community health agent” or "Community Health Aides” or
"Community health promoter" or "Community mobilizer” or "Community
drug distributor” or “community health worker” or "Village health
worker”[Title/Abstract])) OR ("Rural Health Worker” or "Lay Health
Worker” or "Lady health worker” or “nutrition worker” or “frontline health
worker” or "Barangay health worker” or “basic health worker” or "Auxiliary
health worker” or “health extension worker” or “community health
volunteer” or “village health volunteer"[Title/Abstract])) OR
(accompanier* OR accompagnateur* OR activista* OR animatrice* OR
brigadista* OR kader* OR promotora* OR monitora* OR sevika* OR fhw*
OR chw* OR lhw* OR vhw* OR chv* OR "shastho shebika" OR "shasto
karmis" OR anganwadi* OR "barefoot doctor" OR "agente comunitario de
salud" OR "agente communitario de saude"[Title/Abstract]))
Keywords for other databases:
(community health worker) OR (CHW) AND (tool) OR (toolkit) OR (manual) OR
(technical) OR (guide) OR (strategy) OR (handbook)
Databases/Grey Literature Repositories
1. CHW Central
2. CoreGroup
3. PubMed
4. USAID
5. World Health Organization
6. Rural Health Information Hub
7. Frontline Health Workers Coalition
8. One Million Community Health Workers Campaign
9. mPowering Frontline Health Workers
10. Community Case Management Central
11. Global Health Workforce Alliance (WHO)
12. Clinton Foundation
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